Privacy Policy

This Privacy Policy tells you what to expect in relation to personal information about you which is collected, handled and processed by Work Lyf Group Ltd.

Work Lyf Group Ltd, Suite 3a, Cauldon Locks, Shelton New Road, Stoke on Trent, ST4 7AB is the Data Controller.

We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws in force. As of 25 May 2018, the General Data Protection Regulations (“GDPR”) will come into force. We have set out our privacy policy below to explain to you how we collect and process personal data.

The information we may collect

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The information about you we may collect, hold and process is set out below:

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(A) Information collected and processed in order to find you suitable new employment opportunities is as follows:

• Your full name

• Your address

• Your email addresses

• Your telephone numbers

• CV/work history

• Job preferences including role, geographical areas and salary

• Any other work related information you provide, for example, education or training certificates, and references.
   

(B) Information collected and processed in respect to individuals choosing to register, and / or commence a new employment placement with, or having been referred to one of our clients by Work Lyf Group Ltd.

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• Passport

• In some cases, permits and visas

• DOB

• National insurance number

• Full details of job offer and placement

• Outcome of criminal record checks and security clearance for certain roles

• In certain cases, medical information

• References

• Financial information (including but not limited to payroll details and terms, HMRC data, pension scheme details, court orders and statutory payments)

• A log of our communications with you by email and telephone

How we use the information

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This information will be obtained directly via yourself, or through a third party who we work with, with whom your details are already being stored, such as a Job Board Company, CV database and / or another employment business or agency. (We would advise you to review your agreements with any third parties along with their GDPR privacy policies if you have any questions regarding third parties holding and sharing your personal information). Medical information may be supplied by a third party such as your GP, Consultant or Occupational Health. The outcome of criminal record checks and security clearance checks, where relevant, will be supplied by the Disclosure and Barring Service or other external company applicable to the placement. The above information is used to provide our services to you in our capacity as an employment business. We will be using this information to source suitable employment opportunities for you either on a temporary or permanent basis, based on your requirements and as set out below.

The information under ‘A’ above may be used as follows:

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• To match your skill sets with job vacancies to assist in finding you the positions that most suit you

• To put forward your details to our clients and prospective employers for you to be considered for vacancies

• To place you with our clients and prospective employers

• To keep you informed of available opportunities as they arise

• To keep you informed of the services offered by us

The information under ‘B’ above may be used as follows:

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• To establish that you have the right to work

• To undertake relevant security and criminal record checks as required by our clients and prospective employers and as permitted by law

• To deal with any medical and health and safety issues relating to certain positions

• To put in place contractual arrangements and documentation once a role has been secured

• To meet payroll and tax obligations both to yourself and other relevant regulatory bodies (i.e HMRC).

How we hold your information

All of the personal data we collect from you will be stored on secure, password encrypted devices located within our secure office location.

Disclosure of your information

Your CV and related information will be shared or sent to prospective employers and our clients to commence and determine suitability screening and skills matches for any new potential employment opportunity. When you have secured a new employment opportunity either with, or through Work Lyf Group Ltd, any relevant additional information will be provided to relevant parties to enable the placement to commence. Other trusted third parties that we may share your data with are as follows: HM Revenue and Customs, Disclosure and Barring Service (where applicable) pension scheme providers, legal advisors and other relevant regulatory bodies and companies for the purpose of undertaking pre-engagement checks for the role you are undertaking or for processing your payroll and tax contributions accordingly.

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